Overview
Reporting sales tax information easily, accurately and on a timely basis is important. Non-compliance with current tax rates and rules may result in costly penalties and interest charges. And, dealing with tax issues, after the fact, is time-consuming for you and your staff.
If you collect sales tax from your customers you need to insure that sales tax codes, jurisdictions, and rates have been properly set up and maintained. You also need to make sure that the tax codes are properly assigned to customers and customer ship-to locations. This process takes time and prone to error.
ePDS/Tax is in option to use with ePDS that can help you to easily manage the handling of sales tax information. With ePDS/Tax you can automate and streamline the maintenance of sales tax information and no longer have to:
- Manually setup and maintain Sales Tax Jurisdictions
- Manually assign Sales Tax Jurisdictions to Customers and Ship-To Locations
- Manually maintain the various tax rates for each state, county, and locality
ePDS/Tax is only available for Axiom Software customers within the United States.
The Process
ePDS/Tax starts by importing into ePDS a file of sales tax data provided by Independent Systems Co., a leader in providing sales tax information to businesses. You will directly contract with Independent Systems to receive periodic sales tax information updates. Depending upon your needs you can purchase sales tax information for individual states or for all states within the US.
As a result of the sales tax import process, ePDS updates the Sales Tax Jurisdiction information.
Then, when you enter sales orders based upon the state and zipcode of the ship-to address, the system will automatically assign the tax jurisdiction and sales tax rate to the sales order.
Note: As currently provided in ePDS, on the customer and ship-to table, you will have the ability to maintain a sales tax resale number and indicate if shipments to this location are taxable. When an order is entered, you will have the ability to change an order from taxable to non-taxable and visa versa.
ePDS/Tax also applies to counter sales orders. Where product is taken from the store, the ship-to location of the store determines the sales tax jurisdiction and sales tax rate. Where product is shipped to a customer, the customer’s ship-to location determines the sales tax jurisdiction and sales tax rate.
For more information about the ePDS/Tax add-on to ePDS, our flagship Electronic Parts Distribution System, contact us.
